Administrative Assistant

This role is meant especially for well organized people, who love to work on interdisciplinary projects. It is meant for current or former administrative assistants. This role leads on the career path to the position of Executive Assistant or Board Assistant.

About us:

• We are an AI-powered CRM for eCommerce companies for the comprehensive support of ecommerce operations

• We believe that the future belongs to tech companies instead of those involved in trade. 

• We are constantly delivering disruptive technologies, used by giants, to companies of any size. 

Key facts about this role:

• Benefits: Transportation and food allowance, private medical and dental insurance, Gympass, free English classes, app Mindgram and a surprise on your birthday.

• Required skills: good communication and organization skills, fluent verbal and written communication in English and ability to keep track of multiple projects at once,

• Location: Our office in São José dos Campos - SP.

Responsibilities:

• Participating in general office operation, keeping an office running smoothly and efficiently

• Co-building a positive work atmosphere – taking care of communication to our employees, respond to their inquiries and requests

• Ordering office supplies and equipment, maintaining proper stock levels, place orders as necessary and research new deals and suppliers

• Managing company mobile phones, laptops and other supplies, hardware

• Ongoing cooperation with external institutions in the field of rented properties.

• Taking care of the correct circulation of incoming and outgoing correspondence (keeping a register of contracts and letters, separating correspondence, ordering a courier, cooperation with the post office).

• Preparing and editing documents and records, copying, scanning etc.

• Participating in planning and organizing company and office events, including meetings, conferences, business trips and training sessions

• Providing other administrative support and supporting additional projects whenever necessary

• Support for accounting processes (scanning invoices, settlement of business trips and cash expenses, cooperation with the accounting department).

• Cover reception duties - greeting and support visitors, dealing with correspondence and deliveries

Expectations:

• Good organization and communications skills

• Ability to run multiple projects at the same time

• Fluent written and verbal communication skills in English. 

• Good computer skills, including a high degree of proficiency in Google Docs suite

• Driving licence (nice to have)   

• Having experience in this role

Our Values:

• Curiosity and open mind

• Never give up attitude 

• Professionalism when approaching clients, teammates and work colleagues

• Responsibility for your results and performance

• Being supportive to other team members.

• Honesty and transparency

We Offer:

• Salary: 3000 - 4000 gross per month 

• Work in a hybrid system (1 day a week home office).

• Work tools dedicated to the workplace.

• Trainings for employees

• Work in a friendly, dynamic team of passionate professionals

• Work in a modern, well-equipped office

• Benefits for employees: transportation and food allowance, Gympass, Medical and dental insurance, Gympass and Mindgram.

Please send your CV in English, as part of the recruitment process will be led in this language.

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